Prevent data breach when sharing confidential information with external parties
Sharing files with externals in Microsoft 365 can be a challenge within your company. Allowing external sharing gives you the risk of sharing documents in an uncontrolled manner across the SharePoint site. This increases the risk of data breaches of documents containing confidential data.
At Sonical, we have built an end-to-end process that works with Microsoft 365 to share your files with external parties in a secure and controlled manner.
Why "share files with externals"?
- End-to-end processes to share with externals
- Compatible with standard Microsoft 365 functionality
- Maintenance or logging
- Use of standard tools: SharePoint & Power Automate
Want to know more about our approach?
Start your digital transformation with our base products
Sonical has been active in digitizing, automating and optimizing business processes for over a decade. This is for both scale-ups and listed companies. In our experience, companies often face the same issues and challenges. Our Base Products have automated some of these business processes. This includes both the automation of the basic process and all the technologies needed to support the process from A to Z.
By making the best use of standard Microsoft Technologies, the process can be easily adapted to the specific needs of the client. In essence, we can say that 80% is in the basics and 20% needs to be adapted to the needs of the customer.
Project scope
By specifying which tasks and deliverables are included, the project scope of the Base Product to be delivered is clear to the stakeholders involved, senior management and team members.
In Scope
SharePoint setup.
All libraries and lists
To support the basic process.
Key user training & project management.
Automate workflows with Power Automate.
Out of Scope
- Additional features beyond the basic product
- Translations
- End-user training
Project Approach
For the setup of the SWE module, Sonical works according to an established procedure that was created after continuous refinement in customer implementations.
The phases below show the course of this procedure for the deployment of a SWE module in a Microsoft 365 environment.
Want to know more about file sharing with externals?
Starting from the needs of your organization, our experts automate the processes for your organization. Thus, optimize added value through smart digital implementations.
