Procurement process

Added value by improving procurement processes with the help of an ERP

For small and large companies, purchasing can quickly become a complicated affair. Without the right tools, purchasing can be a complex and time-consuming process. A lot of paperwork is involved, often a lot of manual work in which potentially many mistakes are made.
Ensuring that you have a complete overview of your purchasing process using the right tools provides many benefits: less paperwork, less wasted hours, fewer mistakes, more insight about the purchase, higher productivity, and smaller ecological footprint.
We help companies and divide them into different maturity phases regarding their purchasing process.

STAGE 1

Immature

Placing orders without a system and traditionally receive invoices.

STAGE 2

Maturity

Making order forms for all things. There must be a match between the order form and the invoice.

STAGE 3

Increased Maturity

Order requests are being formalized. Direct link to suppliers.

“One of the advantages of an ERP is that you have an overview. You know what is unpaid, where there have been problems, but also you are sure everything went through an Approval flow. Everything has been validated and is correct.”

Geert Aerts, GAPPS Procurement Consultant

Challenges and solutions

First challenge

Not having an overview of all purchases, not knowing what you still have unpaid and with which invoices there have been problems.

A better view of your purchasing process

By using digital tools such as Microsoft Dynamics 365 Business Central and Microsoft Dynamics 365 Finance & Operations, you get a better view of your purchasing processes and avoid mistakes.

Second challenge

The traditional method of reporting is time-consuming. It requires a lot of manual work and often duplicate work.

 

Retrieving data from anywhere

By introducing digital systems, your company can grow in maturity level. The system gives you a better insight into your purchasing process. Once your structure is there, we can create insights into the purchasing process from that data using Microsoft Power BI. And from those insights, you can also do a lot of cost savings.

Interested in learning more about procurement processes?